Gap Analysis And Management Systems

After developing a management system that aligns with your business and its operations it is essential to examine these systems with any sort of analysis method. The most commonly used analysis method is the gap analysis. An examination should be done for any and every system to ensure that all the requirements have been met according to the standard, if you are a hundred percent positive that there are no irregularities or requirements that have been skipped by accident or otherwise, you do not have to go through with the analysis stage. This examining stage is only to ensure that all the requirements are met to be certified for the ISO. This method of analysis is to asses if the criteria has been fulfilled for these standards; the ISO 9001 (Quality), ISO 14001 (Environment), ISO 4801 (Safety), and risk management systems. This article will discuss about the Gap Analysis and its features and uses in a business circumstance.


The core purpose of the gap analysis is to identify the gaps that arise while analysing the systems with the requirements not met and will also identify the action that have to be taken to achieve these requirements. Hence the title, Gap Analysis. Another use for gap analysis is when after you receive the gap analysis report, the report outlines where the standards have been met and where the standards have not been met. It also identifies where due development is still required to meet the required standards. As an example, if there are requires not met in the environmental management systems such as the ignorance of the pollutants released during the production process, the gap analysis report will highlight this factor and ensure that these requirements get done before further processing. If all the required standards have been met, you will receive a ISO certification after further auditing.

Analysis Steps

The Gap Analysis will have to undergo a few bit of steps before the final report is handed over to the organisation. Here are the steps; the first is to identify the current processes that the organisation, the next is to identify your current outcome, the next is to outline your desired outcome and find the gap in between the current outcome and the desired outcome. The most essential step here is to derive a method to achieve those desired outcomes and thus filling the gap. The gap analysis is similar to a quality management system in ways that the best quality or process has to be always achieved for customer satisfaction. There are other analysis methods that are used in a business environment for the same purpose, which is, to identify gaps that have to be filled by processes that have not been undertaken yet, which proportionally boosts the revenue of the company or help you receive your ISO certification.